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Q.What does "at reasonable times and intervals" mean?
A.Although there is no specific definition for this phrase, the Division of Labor Standards Enforcement (DLSE) has opined that "reasonable times" is during the regular business hours of the office where personnel records are usually and ordinarily maintained or at anytime during the employee’s regularly scheduled work shift, with sufficient time being available to permit the employee an ample opportunity to conduct a thorough inspection. The inspection time must be commensurate with the volume and content of the file, as arbitrary time limits that do not allow for a sufficient review are not within the spirit of the law. DLSE has further declared that its enforcement policy considers "reasonable intervals" to be once every year unless, there is reasonable cause to believe that the file has been altered in a manner that might adversely affect the interests of the employee, or the file contains information that is pertinent to an ongoing investigation affecting the employee, in which case more frequent inspections would be considered "reasonable".
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