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Q.What should an employee personnel file contain?

A.A personnel file should include such items as: (1) the employment application; (2) employee offer letter or employment agreement; (3) employee’s acknowledgments of receipts of the Employee Handbook, and/or any key policies such as an anti-harassment policy; (4) copy of the employee’s identification and social security card; (5) any updated personal contact information for the employee; (6) any performance reviews; (7) any disciplinary memos; (8) the employee’s attendance record; and (9) any information regarding promotions, transfers, and salary changes.

A personnel file should NOT contain any (a) confidential, attorney-client privileged communications, (b) confidential medical information, or (c) confidential information obtained during a background or reference check.




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